Clinic room scheduling
that stays one step ahead.
RoomWell is the calm, authoritative day-of board for clinic operations. Allocate rooms, manage out-of-book requests, track utilization, and give every department the space they need — without the spreadsheet chaos.
Live Room Board
| Room | Mon, Jul 6 | Tue, Jul 7 | Wed, Jul 8 | |||
|---|---|---|---|---|---|---|
| AM | PM | AM | PM | AM | PM | |
| Room 10 | Ortho | Open | Ortho | Ortho | Open | Surg |
| Room 11 | Cards | Cards | Surg | Open | Cards | Surg |
| Room 12 | Neuro | Neuro | Cards | Cards | Neuro | Neuro |
| Room 13 | Open | Ortho | Open | Open | Surg | Ortho |
| Flex | OOB · Approved · Day status indicators | |||||
Numbers above are illustrative — RoomWell scales to your clinic
Everything a clinic needs.
Nothing it doesn't.
Designed alongside a real clinic operations team. Every feature solves an actual day-of problem.
The Board
A visual room-by-room, session-by-session grid. Every slot shows the assigned department, day status, and out-of-book markers. Built for glanceability — one look tells you who is where, all day.
Floor Plan
A visual map of your clinic. See room states at a glance — occupied, free, needs turnover, or out of service. Pin and organize rooms exactly how your physical layout works.
Out-of-Book Requests
Departments can request extra rooms when their scheduled space isn't enough. Dispatchers approve, deny, or suggest alternatives — all within the same day's board. No more hallway conversation chains.
Demand & Utilization
Import department patient counts and projected hours from Epic or Power BI. See % Filled at a glance across every session. The solver suggests where to release or add rooms based on real demand.
Recurring Templates
Standing schedules — the cardiology team gets their rooms every Monday automatically. Weekly, biweekly, monthly cadences with click-and-drag grid editing. Templates project forward; dispatchers approve the day.
Room Releases
When a department has zero patient demand on a day, release their room back to the pool with one click and a recorded justification. Released rooms become available for other departments or OOB requests.
What Teams Say
"RoomWell replaces the morning spreadsheet shuffle — instead of passing around a printed room list, the whole team looks at one board. Assignments are visible to everyone. Out-of-book requests go through a single workflow instead of hallway conversations. And the floor plan view means new staff know the layout on their first day."Designed with clinic operations teams
Scenario above is illustrative of RoomWell's workflow
Ready to see your rooms differently?
Try the demo clinic with departments, rooms, allocations, and demand pre-loaded. Sign in as dispatcher, forecaster, or scheduler to explore every view.
No credit card required · 5 role-based accounts included