RoomWell is the calm, authoritative day-of board for clinic operations. Allocate rooms, manage change requests, track utilization, and give every department the space they need — without the spreadsheet chaos.
| Room | Mon, Jul 6 | Tue, Jul 7 | Wed, Jul 8 | |||
|---|---|---|---|---|---|---|
| AM | PM | AM | PM | AM | PM | |
| Room 10 | Ortho | Open | Ortho | Ortho | Open | Surg |
| Room 11 | Cards | Cards | Surg | Open | Cards | Surg |
| Room 12 | Neuro | Neuro | Cards | Cards | Neuro | Neuro |
| Room 13 | Open | Ortho | Open | Open | Surg | Ortho |
| Flex | OOB · Approved · Day status indicators | |||||
Designed alongside a real clinic operations team. Every feature solves an actual day-of problem.
A visual room-by-room, session-by-session grid. Every slot shows the assigned department, day status, and out-of-book markers. Built for glanceability — one look tells you who is where, all day.
A visual map of your clinic. See room states at a glance — occupied, free, needs turnover, or out of service. Pin and organize rooms exactly how your physical layout works.
Departments can request extra rooms when their scheduled space isn't enough. Dispatchers approve, deny, or suggest alternatives — all within the same day's board. No more hallway conversation chains.
Import department patient counts and projected hours from Epic or Power BI. See % Filled at a glance across every session. The solver suggests where to release or add rooms based on real demand.
Standing schedules — the cardiology team gets their rooms every Monday automatically. Weekly, biweekly, monthly cadences with click-and-drag grid editing. Templates project forward; dispatchers approve the day.
When a department has zero patient demand on a day, release their room back to the pool with one click and a recorded justification. Released rooms become available for other departments or OOB requests.
"RoomWell transformed our morning huddle. Instead of five staff passing around a printed spreadsheet, everyone looks at the same board. Assignments get resolved in seconds, not arguments."Operations Director
Try the demo clinic with real data — departments, rooms, allocations, and demand pre-loaded. Sign in as dispatcher, forecaster, or scheduler to explore every view.